Introduction

The Association of Postal Officers of Canada (APOC York) is a union representing employees overseeing mail processing, delivery, and transportation, as well as the Business Sales team across Canada. We are committed to protecting and preserving the confidentiality of the personal information of our members, employees, and any other individuals.

This privacy policy describes our policy and practices regarding the protection of personal information we collect when you use our services or our website. This policy covers the collection, use, and disclosure of personal information by APOC York, its employees, and its board members. It aims to meet the standards prescribed by the Personal Information Protection and Electronic Documents Act (PIPEDA), the Canadian Anti-Spam Legislation (CASL), and any applicable provincial laws or regulations concerning the protection of personal information. In addition to these standards, we are subject to privacy rules applicable to our sector.

Personal Information

Personal information refers to any information about an identifiable individual, excluding the name and title of an employee of an organization, as well as the address and telephone number of their workplace (hereinafter referred to as "personal information").

By providing your personal information, you consent to APOC York collecting, using, and disclosing this personal information under the terms outlined herein, which may be modified from time to time, or according to the terms outlined before the collection, use, or disclosure, or those in effect at the time of the collection, use, or disclosure of this personal information, as the case may be. Individuals who do not wish to have their personal information collected, used, or disclosed should refrain from providing it to APOC York.

Individuals who have provided their personal information to APOC York and wish to withdraw their consent regarding its retention, use, and disclosure must send an email to the following address: dimeo@apoc-aopc.com. Subject to contractual or legal restrictions, an individual may withdraw their consent at any time with reasonable notice. It may be possible that APOC York will not be able to provide certain information or services or even respond to an individual's requests if consent is withdrawn.

Where required by law, APOC York may collect, use, or disclose your personal information without your consent, particularly if compelled to comply with a legal request from a government agency, a court order, or any other provision required by law.

Collection and Use

We always collect personal information lawfully, for example, when you engage APOC York's services, use our website, or speak with one of our representatives. We collect personal information provided by you or by third-party service providers when we have obtained your consent in this regard or within the limits set by law.

You may voluntarily provide us with unsolicited personal information, particularly through the APOC York website or third parties who provide services to APOC York for data collection purposes. You may voluntarily provide us with personal information, such as your name and contact details, by logging into our website or submitting a request through available online forms.

If you apply for a position or submit documentation through our website, we may collect additional information such as your name, address, other contact details, professional experience, education, licenses, titles, and other personal information.

We may use the personal information you submit to respond to your inquiries regarding APOC York's services or events, provide you with services, send you publications, event invitations, or notices, and conduct our internal activities.

Protection of Personal Information

We have implemented physical, contractual, and technological security measures to protect your personal information against loss or theft, unauthorized access, disclosure, copying, use, or modification. Only employees or board members of APOC York who need to know this information or who may reasonably need to know it in the course of their duties are granted access to such information.

• security of premises;
• restricted access to personal information files;
• technological protections such as security software and firewalls to prevent unauthorized access to computers;
• internal security and password policies.

Disclosure of Personal Information

Except as outlined herein, we will not disclose any personal information without your permission unless we are legally entitled or required to do so (for example, if we are required to do so by law or for fraud prevention or other crime prevention) or if we believe such action is necessary to protect and/or defend our rights, property, or personal safety as well as those of our users, members, or partners.

We may disclose your personal information to APOC York subcontractors or service providers who need to know this information as part of their duties. In the event that our association, or any part of it, is acquired by another organization, this organization may use your personal information in accordance with this policy.

Retention of Personal Information

We will retain your personal information in our systems for the longest of the following periods: a) as long as it is necessary for the activity or services concerned; b) any retention period required by law or professional standards; c) the end of the period covered by litigation or investigation related to the services; or d) as established by our internal retention policies. Backup copies are destroyed according to the lifecycle of our backup systems.

Third-Party Users and Links

Any affiliated company and any other third party engaged to provide services on our behalf and to whom we transmit personal information are contractually required to comply with the terms set out herein.

Our site may occasionally contain links to external sites related to events, government entities, non-profit organizations, or social networks that are not governed by this policy. We recommend reviewing the privacy policies of external sites to understand how they use your personal information.

Accuracy

We will ensure that your personal information is kept as accurate, complete, and up-to-date as possible. We expect you to provide us with updated information where necessary for us to provide services or communications that you have requested.

Updated Privacy Statement

This privacy statement is the most current version as of the "last revised" date mentioned at the top of this page.

Accountability and Contact Person at APOC York

APOC York is responsible for the personal information under its control. The designated contact person for privacy matters is:

Jennifer Dimeo
Branch President
2750 14th Ave. Unit G14
Markham ON L3R 0B6
Email: dimeo@apoc-aopc.com